Visit our market to find great local foods and products!

Interested in being a vendor?

• You must complete an application prior to setting up at the market.

• All vendors are required to liability insurance.

• We will have a vendor meeting in March each year.

• Email me for a printable copy of these rules if you want to apply!

Application & Rules:

Farmers Market at the Fairgrounds

Location provided by the Hancock County Ag Association

As of 3/1/2022

The following are rules for vendors who wish to participate in the Farmers Market at the Fairgrounds and serves as your application to participate as a vendor. The Farmers Market Vendor Council reserves the right to make exceptions to these rules at its discretion on a case-by-case basis.

1. PURPOSE

The primary purpose of the Market is to provide consumers an opportunity to purchase fresh, locally grown produce, meat, dairy and other food products from local producers. The market does not allow direct sales products.

2. NAME

The market will be known as the Farmers Market at the Fairgrounds.

3. MARKET LOCATION AND DATES

Location: Hancock County 4H Fairgrounds. (Winter Market in a heated building)

620 N Apple Street, Greenfield IN 46140

Mailing address is in care of Barb Smith, 6001 E 500 S, Greenfield, IN 46140

Dates:

· Winter Market (November – April)     1st and 3rd Saturday’s     10 am – 1 pm

· Regular Market (May – October)     Every Saturday     8 am – Noon

· Summer Market (July – September- end date varies based on availability of produce)   8 am- Noon

**No smoking in the vendor booths**

**If you are ill (Fever, infectious disease, diarrhea, etc)– do not come to the market**

Other restrictions related to COVID are based on local restrictions

4. MARKET MANAGER

The Market Manager for the market is Barb Smith: cell phone (317-697-0508),

email: FarmersMarketAtTheFairgrounds@gmail.com.

On-site manager for the Regular Season is TBD

The Market Manager will have authority over the operation of the Farmers’ Market including vendor qualification and space assignment. All vendors must check in with the Market Manager prior to setting up, including signing in with all required information and paying the appropriate space fee. Market Master will assign all vendor spaces (season pass members get first choice of space assignment). The Vendor Council may resolve any disputes and consider appeals from the decisions of the Market Master.

5. MARKET FEES – for single booth space (approximately 10x10) (additional space available for additional fees)

Checks must be made out to the Farmers Market at the Fairgrounds.

Winter Market Pass (November – April) $50.00 Single Day Fee $5.00

Regular Market Pass (May – October) $100.00 or $150.00 (larger booth space) Single Day Fee $10.00

Summer Wednesday Market Pass $50.00 Single Day Fee $10.00

Full Year Pass (all market dates) $200.00 except for Wednesday $150.00

Regular and Summer Wednesday Pass $150.00

6. Goods Permitted for sale at The Farmers Market at the Fairgrounds

The primary purpose of the Farmers Market is for the offering for sale articles for human consumption such as locally grown or produced fruits, vegetables, vegetable and bedding plants, nursery stock, edible grains, nuts, berries, aviary products, maple sugars, syrups or articles such as flowers grown and offered for sale by the growers or producers, members of his family or by his employees. Items must be produced in Indiana, no out of state produce. (Exceptions: Subject to vendor committee approval)

All vendors must be approved by the vendor committee. We welcome food trucks, very limited craft items (soaps, handmade products, etc) No direct sales vendors (Tupperware, scentsy, etc.)

Approved vendors agree to offer only superior quality produce and other goods at the Farmers Market at the Fairgrounds in strict accordance with all applicable laws and Farmers Market policies.

***Each vendor agrees to provide a receipt that includes the name and contact information of the farm or other source of the products offered for sale.

***All Items not grown by the vendor will have a label stating the name of the item, name and address of the producer of whom the item came from. All items must be grown or produced in Indiana.

***No product offered at the Farmers Market at the Fairgrounds shall be purchased at an auction. Any vendor who is found to be buying and re-selling goods from auction may be asked to leave the market for the duration of the season without refund of fees.

The sale of eggs, cheese, meat, fish, poultry or refrigerated dairy products is permitted. These items require an Indiana Egg License and/or a Hancock County Food Permit.

Final determination of this issue is at the discretion of the Market Manager and/or the Local Health Department.

7. Home Based Vendor Requirements - Guidance for Uniform Use of House Enrolled Act 1309

(a) All foods produced by HBVs must be labeled with the following statement in at least 10-pount type: “This product is home produced and processed and the production area has not been inspected by the State Department of Health”

(b) Labels must also contain other information to include: the name and address of the producer of the food product; the ingredients in the food product in descending order by weight, net weight and volume of final product or numerical count; and must include the date on which the product was processed.

8. RETAIL VENDORS – If you have a retail license or working out of a commercial kitchen, you must adhere to those requirements.

9. VENDOR TERMS

(a) Goods can be sold directly from vans, trucks (one ton or smaller) or cars. Vendors must furnish their own tables, chairs or other display arrangements. In case of inclement weather, vendors must furnish their own protection. If tents or umbrellas are used, please secure them properly, as you are responsible for any damage they may cause.

(b) Shelter is generally provided during the regular season. Fairground Superintendent will let us know if the shelter will not be available. If it is not available, we will set up in the grassy area south of the commercial building and you will be required to provide your own tent.

(c) During the 4H Fair we will set up in the multipurpose area parking lot. This will include the first Saturday of the fair and the following Saturday.

(d) Winter market will be held in the Show Arena or Sheep Barn (heated building)

(e) Vendor shall post the price of your products

(f) Vendors must keep their produce in good condition. Low quality or dirty vegetables, fruit etc. should not be displayed or sold.

10. HEALTH AND SAFETY REQUIREMENTS AND REGULATIONS

All items intended for human consumption must be kept at least 18 inches off the ground at all times, be under a tent or umbrella and be in a safe and sound condition. Vendors are responsible for any damages resulting from his sale of unsafe or unsound goods. No potentially hazardous foods should be sold. For reference, please call the Hancock County Health Department at (317) 477-1125.

Permits for consumable goods must be available at the Market.

All items requiring immediate refrigeration must meet state, county and local health requirements, rules and regulations. Vendors are responsible for their own refrigeration source.

Vendors are responsible for complying with all applicable laws, regulations and ordinances pertaining to their products.

Scales and measuring devices must be legal and accurate.

11. VENDOR CLEAN UP

Failure to completely clean up assigned spaces and surrounding area may result in loss of vendor privileges.

12. RESIDENCY OF VENDORS

Vendors offering items for sale must reside in Central Indiana.

13. Eligibility of Vendors

Any person who regularly and directly works in all stages of the cultivation, production, and harvesting of quality produce or other eligible goods may apply to become a market vendor. Prior to participating in the markets, all vendors must provide the Farmers Market Vendor Committee with copies of all State and local permits and licenses required for the operation of their vending business and a copy of their certificate of liability,

The Farmers Market Vendor Council reserves the right to deny any vendor application or revoke vendor privileges of any person for failure to provide all requisite paperwork or to comply with all applicable laws and market policies, or on account of undesirable or suspect produce or other goods offer for sale, space considerations, or for any other reason or cause as determined by Farmers Market at the Fairgrounds Vendor Council at its discretion. All vendors are subject to a premises visit to insure integrity of products and labeling.

The market is primarily in existence to provide locally produced food items. Craft items and other homemade items are excepted on a case by case basis. The market does not allow any direct sales vendors (Tupperware, Partylite, etc)

14. COVENANT NOT TO SUE

By participating in this Farmers Market at the Fairgrounds, the vendor agrees not to institute any action or suit of law or inequity against the market, its employees, volunteers, agents, officers, and designees as a result of action taken under this contract. The vendors will not aid in the institution or prosecution of any claims for damages, costs, loss of services, expenses or compensation for or on account of any damages, loss or injury to person- or property resulting from the terms of vendor’s participation in the market.

15. INDEMNIFICATION

The Vendor hereby agrees to indemnify, hold harmless, release, waive, and forever discharge Farmers Market at the Fairgrounds employees, volunteers, agents, officers and designees from all actions, damages, liabilities and expenses, including reasonable attorney fees and court costs that may arise out of or as a result of the Vendor participating in the market.

16. INSURANCE

Vendor shall provide a certificate of liability insurance from their insurance agent for protection against damages in the event injury occurs at the Market or an injury is caused by their products and will maintain insurance for the duration they participate in the Market. The certificate of liability insurance must be on file with the Market Manager prior to your booth assignment. The Certificate Holder should be Farmers Market at the Fairgrounds, 620 N. Apple Street, Greenfield, IN 46140. The market must be listed as additional insured. See attached sample.

The Certificate of Liability can be emailed to FarmersMarketAtTheFairgrounds@Gmail.com.

17. FARMERS’ MARKET VENDOR COUNCIL

The Farmers Market Vendor Council consists of the Market Manager(s) and 2 market vendors.

18. THE FARMERS MARKET AT THE FAIRGROUNDS NUTRITION PROGRAM…AKA…THE WIC and SENIORS Program

The FMNP provides participants in the WIC and Seniors program with checks to purchase locally grown fresh fruits and vegetables at local farmers’ markets. Only fresh, unprocessed, locally grown fruits and vegetables are eligible for purchase with an FMNP. It will be the responsibility of individual vendors to make application to the same agency to be able to participate as an approved vendor for the purposes of this program and to be able to accept WIC and Senior vouchers.

The FMNP in Hancock County is administered by the Hancock County WIC program, (317) 462-3552, and at the state level by Indiana State Department of Health, 1-800-522-0874 or FMNP@isdh.in.gov.

19. PAYMENT METHODS

Each vendor can decide type of payment accepted at their own booth. The market will no longer accept SNAP. (The fees for maintaining this and having someone responsible for it were just too much to keep doing it)

20. VENDOR VIOLATION PROCEDURE

In the event that a vendor is found to be in violation of one or more of the above market rules the following process shall be observed.

· Market rule violation

· Verbal warning issued by market master

· Written warning issued by market master

· Expulsion from market for season

· Appeal to farmers’ market committee

· Decision of the committee is final

Vendor Information Please write clearly 2022

Farm or Business Name: __________________________________________________________________

Farm or Business Owners_____________________________________________________

Address of Farm______________________________________________________________________________

City _______________________ State: ____________ Zip Code: ____________

Address of owners (if different than farm) __________________________________________________________________

Preferred Phone number____________________________ Alternate Number: _____________________________

Email________________________________________________________________________________________

Do you have Facebook? Twitter? Instagram? Other? ______________________

Please list all items you will sell at the Farmers Market at the Fairgrounds. Information will be used for advertising.

____________________________________________________________

___________________________________________________________

_______________ $50 for the Winter Market Pass (November-April)

_______________ $100 for the Regular Market Pass (May - October) _____ $150 for larger booth space

________________$50 for the Wednesday Market Pass (July – 2nd Wednesday in October)

_______________ $150 for Regular and (Summer or Winter) Market Pass _____ Larger booth space

_______________ $200 for the Full Year Pass (Saturday, Wednesday & Winter Market)

___ I will pay daily fee at the Market ($10.00 summer/$5.00 winter).  (Prefer that this is paid monthly)

I acknowledge by my signature below that I have read the rules for the Farmers Market at the Fairgrounds and agree to abide by all of the terms and conditions.

Current Certificate of Liability attached to application. ¨

It must list the Farmers Market at the Fairgrounds as a certificate holder and additional insured.

________________________________________ _____________________________

Signature Date

Please make checks payable to: Farmers Market at the Fairgrounds

Application and required documents can be mailed to: 6001 E 500 S, Greenfield, IN 46140